Ontario OCS/AGCO Transactional Reporting Platform

BLAZE Canada has partnered with regulatory bodies; OCS and AGCO to create a new compliance reporting platform for retailers.

Our team at BLAZE Canada has worked with the OCS and AGCO to create a more streamlined process for compliance reporting. With this new approach, all reporting data will be sent to the regulator automatically, which will reduce the burden on submitting monthly reports by the retailer.

To participate, you will need to assign your CRSA (Cannabis Retail Store Authorization - ex: CRSA1234567) to your "Hashkey." Hashkeys are a form of identification provided to you by the AGCO that connects your data from the BLAZE Canada system (Greenline) to their system. By connecting the systems, all inventory movements are reported, which helps report any discrepancies in your data for reconciliation. 

 

 

Setting Up Your Transactional Reporting

 

 

Step 1: Adding your CRSA Number to your Dashboard

• Make sure your CRSA # (starting with CRSA) is added to your dashboard.
  • Navigate to Settings > Locations
  • Expand the appropriate location
  • Add the CRSA in the "License ID" field as outlined in the example below

 

Step 2: Add your Hashkey to your Dashboard and Link it to the Appropriate CRSA #

• Once the CRSA # has been added, you need to connect it to the appropriate Hashkey to begin sending data.
  • If you don't have a Hashkey, please reach out to your AGCO representative to obtain it
  • Navigate to Compliance > Settings
  • Enter your Hashkey in the field at the top of the page
  • Select the appropriate CRSA # to the Hashkey and click "Add"

It's important to add these with accuracy to ensure the appropriate data is sent to the regulatory body to remain compliant.

 

 

 

 

Step 3: Continue Making Sales and Operating as Usual

Now that you have successfully connected your data, continue making sales as usual. Data will be sent to the regulator each hour. This means that each inventory movement within the system is being tracked and saved. The AGCO will review the data for accuracy and send you data reconciliation emails that will guide you on data corrections.

Understanding the Compliance Tab

 

 

1. Settings: This section allows you to configure your Hash key to match the CRSA number accurately, ensuring seamless data transmission to the provincial regulator. Please follow the steps outlined above to complete the setup process.
2. Data Reconciliation: Here, you can resubmit any data discrepancies corrections to the regulator after the changes have been made in your system. You will receive reconciliation emails every Tuesday and Thursday, guiding you on which corrections are needed. After the correction has been made, simply select the SKU and the corresponding POS Transaction Date from the provided options and submit the corrections for processing.
3. Inventory Corrections: This feature enables you to provide detailed explanations for any adjustments made to your inventory, whether due to additions or reductions. These adjustments typically result from audits or changes made in the inventory overview section.
4. Process on Date Logs: This section allows you to track all modifications made to processing dates within the system. Processing dates are crucial for adjusting the timing of inventory changes. You can modify the process-on date either in the inventory overview section or by accessing the inventory logs report.

Dealing with Common Errors

 

In the event that OCS/AGCO detects any issues with the data provided, such as discrepancies with barcodes or SKUs, unbalanced transfers, or incorrect date entries, an email will be sent to you from the regulator to inform you of the problem and specify which SKU is affected. In these instances, you must perform a reconciliation and correct any errors before resubmitting the data to OCS for processing.

 

 

Common Error Messages